Church Administration App

What Data We Collect

Sensitive Personal Data

The following information is considered sensitive and receives enhanced protection:

Personal Identifiers: First name, last name, email address
Contact Information: Phone numbers, home addresses
Demographics: Age, gender, date of birth
Religious Information: Membership status, attendance records
Financial Data: Donation history, payment information

Technical Data

Usage analytics and system performance metrics
Login activity and security logs
IP addresses and browser information (for security)

Church Administration Data

Event attendance and participation records
Ministry involvement and volunteer activities
Communication preferences and campaign responses

Our Data Access Principles

Limited Technical Access

• System maintenance and security only
• Authorized personnel only
• All access is logged and auditable
• Time-limited access sessions

Zero Business Use

• We NEVER use your data for business purposes
• We NEVER share data with third parties
• We NEVER analyze data for competitive insights
• Your data remains YOUR data

Enhanced Access Transparency: Every access to your organization's sensitive data is automatically logged in our Privacy Audit System with complete details including timestamps, admin identity, specific fields accessed, and purpose. Church administrators can view all access logs in real-time through the Privacy Audit dashboard and export detailed reports for compliance.

Data Security & Encryption

Current Security Measures

Data Protection

• TLS 1.3 encryption in transit
• AES-256 encryption at rest
• Secure database connections
• Regular security audits

Access Controls

• Multi-factor authentication
• Role-based permissions
• Session management
• Audit logging

Enhanced Security (Coming Soon)

We're implementing additional security measures for sensitive personal data:

• Field-level encryption for names and email addresses
• Customer data access dashboard
• Real-time access monitoring alerts
• Zero-knowledge architecture options

Privacy Audit & Transparency System

Comprehensive Activity Logging

We maintain detailed audit logs of all sensitive data access to ensure complete transparency and accountability:

What We Log

• Who accessed sensitive member data
• When the access occurred (precise timestamps)
• Which specific data fields were viewed
• Purpose of the data access
• Data exports and downloads
• IP address and user agent information

Your Access Rights

• View all access logs for your organization
• Export audit logs in CSV format
• Filter logs by date, admin, or activity type
• Real-time monitoring dashboard
• Automatic 7-year retention for compliance
• No log data is ever modified or deleted

Data Access Monitor

Church administrators can access the Privacy Audit section in their dashboard to:

• Monitor all sensitive data access in real-time
• Review historical access patterns and trends
• Identify unusual access patterns for security
• Generate compliance reports for regulatory requirements
• Demonstrate transparency to church members upon request

GDPR Article 12 Compliance: Our audit system ensures you can demonstrate "transparent information and communication" about personal data processing. All logged activities can be provided to data subjects upon request within 30 days.

Your Data Rights

Data Access & Control

Full data export in standard formats
Real-time data deletion
Granular permission controls
Data portability to other systems

Transparency & Accountability

Real-time privacy audit dashboard access
Detailed access logs with 7-year retention
Exportable compliance reports (CSV format)
Automatic logging of all sensitive data access
Data processing activity reports
Incident notifications within 24 hours
Regular privacy policy updates

Privacy Contact

For privacy-related questions, data requests, or security concerns:

Email: info@softswitch.tech

Response Time: 24-48 hours for privacy requests

Data Requests: Processed within 30 days

Legal Compliance

GDPR

European Union

CCPA

California

SOC 2

Security Standards

Privacy Policy